Creating A Better Customer Experience In Contact Centers With Callback

Posted by Marc Hamel on Sep 5, 2019 9:00:00 AM

Customers nowadays tend to be less and less patient when calling in to get answers to their questions or problems. This leads to higher abandon rates during peak hours or times where fewer agents are online. Offering alternatives to waiting on hold for the next available agent will not only improve customer satisfaction but also lead to better SLAs and a better customer interaction for the agent. Let's face it, who doesn't dread taking the call that's been waiting in a queue listening to the same music looping for 30 minutes.

One such alternative is to offer an option for a callback. With this option, a caller can enter the number at which they want to be called and leave a short message which would take their place in the queue, allowing them to hang up and go about their business. Once an agent is available, they'll hear the message left by the customer and the system will call back the number left by the customer.

To gain the best benefits, it is also best offered immediately when entering the queue when specific criteria are met, such as the Estimated Wait Time (EWT) above a certain threshold or a mix of queue position and number of agents present.

In UCCX, the base concept for callback (or voicemail in queue as Cisco calls it) is to have the leading call center application takes the callback information (phone number and the customer's recording) and place a new call to a second call center application which does the actual queueing while the customer is away. It is important to pass along between these two scripts, via session data, any customer information that may have already been collected. For example, if the caller had previously entered an account number and the script had fetched any relevant data in the CRM. This will ensure the agent has the full picture once receiving the callback request and avoid having to ask the customer for details they've already provided.

Another point to take into consideration is the position in the queue. From the point of view of the system, the call placed between the applications is a new one so that the callback would be placed at the back of the queue. This may be desired, as it would give priority to callers remaining on the phone. In some cases, however, you may want to preserve the caller's original position. This depends on how the queues are set. If the callback requests are sent to the same queue as the caller was in, a simple formula can be used to process the call in the correct order. Once the callback's position in the queue reaches the delta between the caller's position when they opted for callback and that callback's starting position, the priority can be bumped up so that it gets handled by the next agent.

Read More

Topics: UCCX, Contact Centers, Call Center, cisco uccx

Context Is King For Your Contact Center

Posted by Marc Hamel on Apr 5, 2018 10:45:00 AM

 

You have the unenviable task of assembling the bookcase that you bought and have left in the middle of your living room since it was delivered more than a month ago. You quickly realize that the instructions which say that the entire bookcase can be assembled with a single screwdriver is way beyond your mechanical prowess. You go online and start a chat conversation with the customer services department, and when the agent asks which bookcase you are asking about and what your order number is, your mind goes blank, and the only thing you can type is “The #$%$^ one that I cannot assemble.”

Read More

Topics: UCCX, Contact Centers, cisco context

Guide to UCCX and Contact Center Tips and Insights

Posted by Stack8 Marketing on Mar 28, 2018 7:00:00 AM

Contact Center Solutions like Cisco UCCX are designed to deliver a highly secure, available, virtual, and sophisticated customer interaction management solution for your agents. 

However, as with any technology, advancements happen at a rapid pace. This guide of Tips and Insights is designed to assist organizations who are looking at improving adoption and efficiency of their contact center solution.

Read More

Topics: UCCX, Contact Centers, cisco uccx

Help Reduce Abandonment Rates from the Call Centers Queue

Posted by Stack8 Marketing on Apr 20, 2017 8:35:32 AM

 

One of the pain-points most contact centers experience is abandon rates - callers who simply get tired of waiting for an available agent to service their call, and disconnect. The result is that the customer is dissatisfied with the experience, and the contact center experiences an abandoned call - calls that drop from the queue. The caller's intention was never satisfied, and the caller may, or may never call back.

Read More

Topics: UCCX, Contact Centers

Advantages of Deploying Self-Service Solutions

Posted by Stack8 Marketing on Oct 21, 2016 8:48:00 AM

The largest complaints callers have with regards to call centers is waiting on hold for an excessive period of time or navigating through an endless phone menu with hard-to-follow/lengthy prompts.  In fact, social media is filled with sites that consumers can voice their criticisms: On hold with.  

This problem is further compounded by organizations who have IVR (Interactive Voice Response) and ACD (Automated Call Distribution) technologies but only use the ACD component in combination with simple rules to route calls to agents. These shortcuts are often because of the costs or challenges associated with deploying.

Inevitably delivering the bare minimum queuing with no self-service results in overloaded agents, angry consumers and excessive queue times.

 

Read More

Topics: UCCX, Contact Centers

Don’t miss out. Expert advice straight to your inbox!

Insightful tips, troubleshooting and solutions for your everyday Unified Communications challenges from our team of experts. You can look forward to:

  • Weekly UC tips;
  • Cisco Unified Communications insights;
  • UCCX - Contact Center insights;
  • Network and Security insights;
  • Cisco Release notes and Product reviews.

Posts by Topic

see all
Join us for free live demo

Recent Posts